Run your fleet — machines, services and defects

Fleet is the register every other screen reads from. A machine here is what an operator dockets against, what a job is priced on, and what the compliance chips warn you about — so it’s worth getting the details in once, properly.

Add a machine

1. Open Fleet and hit Add a machine.
2. Give it a name and a unit number — the unit number is what the crew see and what dockets carry, so use what everyone actually calls it.
3. Set the rego, the service interval in hours, and its fuel burn in litres per hour.
4. Choose whether you own it or it’s dry hired in. Hired-in plant takes the supplier’s name, contact, reference and what they charge you — which is what makes a stand-down on that machine cost real money.
5. Add the rego, insurance and inspection due dates. These drive the warning chips.

Servicing

Each machine shows Since last service — either counting down to a target hour-meter reading, or counting hours since the last one against your interval. When it’s close, the machine carries a SERVICE DUE chip on the list.

When it’s done, hit Log a service — record the hours, what was done and the cost, and attach the invoice or report. It goes into that machine’s service history, which is what you hand a buyer or an auditor.

Defects and work orders

This is where a failed pre-start check ends up. When an operator marks something Fail on their phone, a work order is raised here automatically, tagged FAILED CHECK with their note and photo — nobody has to relay it.

1. Open the Defects & work orders section to see everything outstanding.
2. Add a quote and an expected date if it’s going to a mechanic — an overdue repair chips REPAIR OVERDUE.
3. When it’s sorted, Mark fixed with a note of what was done.